[{"data":1,"prerenderedAt":620},["ShallowReactive",2],{"collection-klantcases-531054777":3,"_apollo:default":619},{"data":4,"meta":615},[5],{"id":6,"title":7,"slug":8,"summary":9,"createdAt":10,"updatedAt":11,"publishedAt":12,"backDate":13,"documentId":14,"expertises":15,"collegas":428,"klant":429,"image":469,"contentBlocks":502,"seo":508,"blocks":521},4,"Provincie Utrecht optimaliseert documentbeheer en samenwerking met Microsoft Teams en SharePoint","provincie-utrecht-optimaliseert-documentbeheer-en-samenwerking-met-microsoft-teams-en-share-point","Meerdere opslaglocaties voor bestanden, samenwerken met externen en een verouderd archiefsysteem zorgden voor een uitdaging voor de provincie Utrecht. Het was de hoogste tijd om aan de slag te gaan met het structureren van de informatiehuishouding. En door corona kreeg die behoefte nog een extra zetje. Anika van Dam, interim projectleider Informatievoorziening en Automatisering, vertelt over hoe de overstap naar Microsoft Teams verloopt, wat de eerste resultaten zijn en welke rol de specialisten van ShareValue vervullen.","2023-09-01T09:24:25.722Z","2025-04-11T14:01:06.594Z","2023-09-01T09:25:36.341Z","2022-06-09","l1yv6scbd3acajvutwp4bvl7",[16],{"id":6,"title":17,"subTitle":18,"description":19,"shortDescription":20,"slug":21,"createdAt":22,"updatedAt":23,"publishedAt":24,"isCoreExpertise":25,"documentId":26,"image":27,"blocks":50,"midPageBlocks":168,"seo":423},"Microsoft 365","Onmisbaar voor je bedrijfsvoering en onderlinge samenwerking","Microsoft 365 is de complete oplossing om overal en op elk apparaat samen te werken. Of je nu met al je collega's op kantoor werkt, iedereen vanuit huis werkt, of een combinatie daarvan. Je kunt overal met je team vanuit de Cloud samenwerken op een veilige manier. Op deze manier kun je optimaal samenwerken tussen teams, apparaten en verschillende platforms.\n\nShareValue heeft voor elke situatie de juiste Microsoft 365-experts in huis. Van migratie- en adoptietrajecten tot technische implementaties en beveiligingsvraagstukken. Onze architecten, consultants, developers en engineers hebben de ervaring om jouw organisatie naar een hoger niveau te tillen. Deze kennis en ervaring delen zij continu onderling en zetten deze in bij onze klanten. Zo kunnen wij jou het beste helpen met alle kennis die bij ShareValue in huis is. De opdrachten die wij uitvoeren variëren van enkele dagen tot meerdere jaren, van consultancy van enkele dagdelen tot het uitvoeren van een volledig adoptieproces. Maatwerk is misschien wel het beste alomvattende woord: geen klant en geen opdracht zijn hetzelfde.\n\nOns werkveld bestaat uit grote overheidsinstanties, commerciële bedrijven en het MKB. Van de Nederlandse Spoorwegen tot de grote banken, van Ministeries tot Universiteiten, van ‘s HeerenLoo tot Provincie Utrecht. Wordt jouw bedrijf de volgende in dit lijstje?","Van migratie- en adoptietrajecten tot technische implementaties en beveiligingsvraagstukken; ShareValue heeft voor elke situatie de juiste Microsoft 365-experts in huis.","microsoft-365","2023-08-17T11:23:35.476Z","2025-05-12T11:58:53.037Z","2023-08-17T11:26:21.327Z",true,"ci9jcjkdq0gjpkaebdvdf08c",{"id":28,"name":29,"alternativeText":30,"caption":30,"width":31,"height":32,"formats":33,"hash":43,"ext":35,"mime":38,"size":44,"url":45,"previewUrl":30,"provider":46,"provider_metadata":30,"createdAt":47,"updatedAt":47,"documentId":48,"publishedAt":49},16,"microsoft-365.png",null,282,130,{"thumbnail":34},{"ext":35,"url":36,"hash":37,"mime":38,"name":39,"path":30,"size":40,"width":41,"height":42},".png","https://incredible-beef-2a6059b946.media.strapiapp.com/thumbnail_microsoft_365_d759cc1566.png","thumbnail_microsoft_365_d759cc1566","image/png","thumbnail_microsoft-365.png",6.21,245,113,"microsoft_365_d759cc1566",1.89,"https://incredible-beef-2a6059b946.media.strapiapp.com/microsoft_365_d759cc1566.png","strapi-provider-upload-strapi-cloud","2023-08-17T09:47:56.299Z","a4mm3xrykl81dq16yqgh2jwa","2026-01-05T12:38:34.018Z",[51,145],{"__component":52,"id":53,"title":54,"aside":30,"postType":55,"limit":56,"expertise":57},"strapi.related-kennisbank-list",166,"Lees meer over Microsoft 365","alle",3,[58],{"id":6,"title":17,"subTitle":18,"description":19,"shortDescription":20,"slug":21,"createdAt":22,"updatedAt":23,"publishedAt":24,"isCoreExpertise":25,"documentId":26,"image":59,"blocks":62,"midPageBlocks":73,"seo":128},{"id":28,"name":29,"alternativeText":30,"caption":30,"width":31,"height":32,"formats":60,"hash":43,"ext":35,"mime":38,"size":44,"url":45,"previewUrl":30,"provider":46,"provider_metadata":30,"createdAt":47,"updatedAt":47,"documentId":48,"publishedAt":49},{"thumbnail":61},{"ext":35,"url":36,"hash":37,"mime":38,"name":39,"path":30,"size":40,"width":41,"height":42},[63,64],{"__component":52,"id":53,"title":54,"aside":30,"postType":55,"limit":56},{"__component":65,"id":66,"titleLeft":67,"callToActionTextLeft":68,"callToActionLinkUrlLeft":69,"titleRight":70,"callToActionTextRight":71,"callToActionLinkUrlRight":72},"call-to-action.double",211,"Heb je een Microsoft 365 expert nodig?","Neem contact met ons op","/contact","Zoek je een nieuwe baan?","Bekijk onze vacatures","/word-onze-collega/vacatures",[74,82,89,94,99,105,110,117,122],{"__component":75,"id":76,"title":77,"subTitle":78,"content":79,"callToActionText":30,"callToActionLink":30,"colorStyle":80,"showAsides":81},"global.alternating-page-section",27,"Teams","Innoveer je samenwerking","De meeste mensen zijn al bekend met het online vergaderen binnen Teams. Maar er zijn nog veel meer mogelijkheden om de samenwerking binnen je organisatie te verbeteren met een goede Microsoft Teams-implementatie. Onze consultants kunnen de manier van werken met Teams binnen jouw organisatie verbeteren met behulp van verschillende Teams apps zoals Planner, OneNote, Loop en meer. Daarnaast kunnen zij best practices opstellen en helpen bij het implementeren van de nieuwste Teams-innovaties. Met hun kennis kunnen onze consultants op directieniveau meedenken en adviseren over de juiste Teams implementatie. ","Sugar Glaze",false,{"__component":75,"id":83,"title":84,"subTitle":85,"content":86,"callToActionText":87,"callToActionLink":69,"colorStyle":88,"showAsides":81},28,"Adoptie","Adoptie van Microsoft 365 diensten","Het aanschaffen van een programma of pakket kan iedereen. Maar ervoor zorgen dat je medewerkers optimaal gebruik maken van de mogelijkheden die Microsoft biedt, is een ander verhaal. Onze experts zorgen ervoor dat jouw medewerkers methodisch leren werken met Microsoft 365 programma’s. Deze methode, de adoptiestraat, is al bij vele ShareValue-klanten met groot succes uitgevoerd. Wordt jouw organisatie de volgende?","Meer weten over de ShareValue adoptiestraat?","White",{"__component":75,"id":90,"title":91,"subTitle":92,"content":93,"callToActionText":30,"callToActionLink":30,"colorStyle":80,"showAsides":81},31,"Microsoft trends","Advies over de nieuwste Microsoft-ontwikkelingen","Microsoft blijft constant vernieuwen, waardoor het moeilijk kan zijn om up-to-date te blijven. Wij helpen je graag met de laatste updates. Of het nu gaat over Loop, Places, Planner of Copilot; onze experts hebben de laatste kennis paraat om je op weg te helpen.",{"__component":75,"id":95,"title":96,"subTitle":97,"content":98,"callToActionText":30,"callToActionLink":30,"colorStyle":88,"showAsides":81},29,"Microsoft Development","Breid je Microsoftmogelijkheden uit","Microsoft biedt al een volledig pakket waarin de meeste mensen hun werkzaamheden kunnen uitvoeren. Heeft jouw organisatie toch nog extra maatwerkwensen om de Microsoft 365-omgeving beter laten aansluiten op jouw behoeften? Onze Microsoft Developers staan voor je klaar!",{"__component":75,"id":100,"title":101,"subTitle":102,"content":103,"callToActionText":104,"callToActionLink":69,"colorStyle":80,"showAsides":81},30,"Migratie","Migreer je documenten veilig","Steeds meer bedrijven migreren hun data naar Microsoft 365. Het begeleiden van dit proces en het maken van de juiste beslissingen is cruciaal voor een succesvolle migratie. Onze consultants hebben ervaring met datamigratie naar Microsoft 365 en kunnen ook jouw medewerkers trainen om optimaal met deze verandering om te gaan.","Kunnen wij je helpen met je migratie?",{"__component":75,"id":106,"title":107,"subTitle":108,"content":109,"callToActionText":30,"callToActionLink":30,"colorStyle":88,"showAsides":81},33,"Security","Advies over beveiliging binnen jouw bedrijf","Het regelen en monitoren van beveiliging blijft altijd een belangrijke maar complexe zaak. Of het nu gaat om documentbeveiliging, het waarborgen van een Zero-Trust Policy, of het beveiligen van jouw organisaties Microsoft 365 apps. Wij helpen je graag om jouw omgeving veiliger te maken. ",{"__component":75,"id":111,"title":112,"subTitle":113,"content":114,"callToActionText":115,"callToActionLink":116,"colorStyle":80,"showAsides":81},32,"Teams Store","Optimaliseer je hardware","Teams Store, onderdeel van ShareValue, biedt onze klanten kennis en expertise op het gebied van audiovisuele communicatie. Of je nu een kleine vergaderruimte wilt uitrusten met een professionele microfoon of een compleet auditorium wilt voorzien van de nieuwste projectietechnologie, Teams Store heeft de oplossing. Wij zijn meer dan alleen een leverancier; we zijn de kennispartner die van A tot Z ontzorgt.\n\nWat kun je van Teams Store verwachten?\n- **Deskundig advies**: onze ervaren adviseurs helpen je graag bij het kiezen van de juiste apparatuur en het ontwerpen van een systeem dat perfect aansluit bij de wensen en het budget van jouw organisatie.\n- **Installatie en onderhoud**: wij zorgen voor de professionele installatie van de apparatuur en bieden uitgebreide onderhoudscontracten om jouw investering te beschermen.\n- **Training en ondersteuning**: onze ShareValue IT-experts geven trainingen aan jouw medewerkers om ze te leren omgaan met de nieuwe apparatuur. Je kunt ook altijd bij ons terecht voor ondersteuning en service.","Bekijk de website van Teams Store","https://teamsstore.nl/",{"__component":75,"id":118,"title":119,"subTitle":120,"content":121,"callToActionText":30,"callToActionLink":30,"colorStyle":88,"showAsides":81},34,"Andere expertises","Creëer een totaaloplossing voor jouw Microsoft 365 omgeving","Onze Microsoft 365 consultants werken ook graag samen met bijvoorbeeld [Power Platform-experts](/expertises/power-platform) en [Azure-engineers](/expertises/azure) om het meeste uit jouw Microsoft 365 omgeving te halen. Hierdoor is het bij ShareValue mogelijk om een totaaloplossing voor jouw bedrijf te vinden die op al jouw Microsoft 365 wensen aansluit.",{"__component":123,"id":124,"title":125,"callToActionText":126,"callToActionLinkUrl":127,"body":30},"call-to-action.single",48,"Wil je weten wat onze collega's allemaal kunnen?","Lees de klantcase over ons werk bij Groeneveld-BEKA","/klantcases/gesmeerde-digitale-interne-communicatie-bij-groeneveld-beka-in-share-point-online",{"id":129,"metaTitle":130,"metaDescription":131,"structuredData":132},25,"Microsoft 365 experts – Slimmer samenwerken met ShareValue","Wij helpen organisaties het maximale uit Microsoft 365 te halen. Van inrichting tot adoptie, governance en beheer.",{"url":133,"@type":134,"@context":135,"provider":136,"areaServed":140,"description":143,"serviceType":144},"https://www.sharevalue.nl/wat-we-doen/microsoft-365","Service","https://schema.org",{"url":137,"name":138,"@type":139},"https://www.sharevalue.nl","ShareValue","Organization",{"name":141,"@type":142},"Nederland","Country","ShareValue ondersteunt organisaties bij het slim inrichten en gebruiken van Microsoft 365. Van technische implementatie tot governance, adoptie en beheer: onze consultants zorgen dat je meer haalt uit je digitale werkomgeving.","Microsoft 365 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Microsoft Teams: meer dan alleen een vergadertool\n“Het oude archiefsysteem was echt aan het einde van de levenscyclus en bestanden werden op verschillende locaties opgeslagen, zoals OneDrive, lokale schijven, mail en Dropbox”, vertelt Anika. “Het werd lastig om de laatste versies van documenten terug te vinden en een uitdaging om veilig en gemakkelijk samen te werken met externen. De bedoeling was om het documentbeheer te structureren via SharePoint, maar toen de coronacrisis kwam, zijn we direct overgegaan op Teams, dat we vooral gebruikten als vergadertool.”\n\n \n\n“Dat was ook de oorspronkelijke functie van Teams, maar er werden steeds meer functionaliteiten aan toegevoegd”, gaat Anika verder. “Bij overheden is metadatering belangrijk, zodat je documenten eenvoudig kunt terugvinden. Dat kon eerst niet in Teams en dat was wel een van onze voorwaarden voor een goede opslaglocatie. Toen dat wel mogelijk werd, zijn we ons volledig op Teams gaan richten om alle informatie gestructureerd op te slaan én beter samen te werken, met SharePoint als documentmanagementplatform aan de achterkant.”\n\n## Inschakelen ondersteuning vanuit ShareValue\nVia het persoonlijke netwerk kwam een collega van Anika in contact met ShareValue. De provincie Utrecht kon namelijk wel wat hulp gebruiken bij de implementatie en uitrol van Teams. “Je kunt een nieuwe tool niet ‘aanzetten’ en direct gaan gebruiken”, geeft Anika aan. “Daar is de organisatie niet op ingericht en hier moet je echt uitgebreid aandacht aan besteden. Daar wilden we graag ondersteuning bij, zowel op technisch als op organisatorisch vlak. Via een inkoopprocedure is Esra toen bij ons gestart als Microsoft Teams-consultant. Naast enkele technische werkzaamheden, richt ze zich vooral op verandermanagement, implementatie, training en adoptie.”\n\n## Aandacht voor adoptie en herleidbare informatie\nNa de inventarisatie van alle wensen en eisen, de huidige werkprocessen en de verschillende bestandslocaties, werd de migratie vanuit het oude archiefsysteem in gang gezet. “We zijn met het managementteam (MT) begonnen”, vertelt Anika. “Onder elk MT-lid valt een domein, dat weer uit verschillende teams bestaat. Per team hebben we minimaal twee key users aangewezen die als eerste aanspreekpunt dienen. Het gaat uiteindelijk om 35 teams en ongeveer 1100 medewerkers die naar de nieuwe werkomgeving over moeten.”\n\n“Naast de technische component, om van een on-premise archiefsysteem naar een cloudomgeving met andere metadata te migreren, is ook de menselijke kant erg belangrijk in zo’n verandertraject”, vervolgt Anika. “Hiervoor organiseren we diverse workshops en trainingen om medewerkers voldoende handvatten te geven om met Teams te gaan werken. Ondertussen staat er een compleet adoptieprogramma, een levendige community en uitgebreid kennisplein met allerlei artikelen en weetjes.”\n\n \n\nAnika: “De actieve bestanden gaan mee naar de Teams-omgeving en de inactieve documenten archiveren we. Het doel is om informatie herleidbaar te maken. Dat doen we door metadata (automatisch) te koppelen aan bestanden en een goede zoekmachine te implementeren. Verder hebben we templates voor een Teams-omgeving met een vaste set aan kanalen en dossiers. Die kunnen teams uiteraard nog verder finetunen naar wat ze nodig hebben.”\n\n## Samenwerking met ShareValue\n“De samenwerking met Esra gaat goed, ze is heel kundig”, geeft Anika aan. “Ze doet hier van alles, van het implementeren van Teams tot het begeleiden en trainen van medewerkers. Straks komt ook Gerard ons versterken vanuit ShareValue. Omdat we meer willen halen uit de Microsoft-suite gaat hij ons helpen om de stip op de horizon te bepalen en wat er dan nodig is om daar te komen. Ik ben erg blij met het team dat we hebben neergezet om de provincie Utrecht te begeleiden in het migratietraject en meer gebruik te maken van de Microsoft-mogelijkheden.”\n\n## Toekomstplannen\nAnika: “We zitten op het moment in een hybride situatie: een deel van de organisatie werkt nog met het oude archiefsysteem en andere opslaglocaties en een ander deel gebruikt Teams. We zijn dit jaar dus druk bezig om uiteindelijk alle teams en domeinen over te laten naar de nieuwe werkomgeving. Ook gaan we aan de slag met de overdracht van de werkzaamheden van ons team naar beheer. Dan krijgen we weer ruimte om naar de toekomst te kijken en wat er nodig is om meer Microsoft-tools te gaan gebruiken. Er is dus nog werk aan de winkel, maar de medewerkers die al over zijn naar de Teams-omgeving zijn zeer tevreden.”\n\nHeb je vragen naar aanleiding van deze klantcase? 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